AttestProof
Access review software for small teams: the price ladder
Published 11 Nov 2026
This is the second alternatives guide in our access-review set, after access reviews without Entra ID P2. That one covers the license gate. This one covers the wider question a small team asks next: what does user access review software cost, and which tier do we actually need?
We have no inside knowledge of anyone's quote, so every number below comes from a public page we opened on 11 November 2026, or from a practitioner we quote word for word. Prices change and many vendors only publish "contact sales", so check each page before you decide.
The ladder, from top to bottom
| Tier | Example | What is published |
|---|---|---|
| Enterprise governance (IGA) | SailPoint, Saviynt and similar | Usually "contact sales". One r/sysadmin commenter put the entry point at a "minimum of 50k USD" |
| Compliance suites | Vanta | "Starts around $7,500/year; varies by company size and frameworks" |
| Identity-provider features | Microsoft Entra access reviews | Needs Entra ID Governance or Entra Suite; some capabilities may work with Entra ID P2 |
| Point tools, per user | AccessOwl | Access Reviews sit on the Growth plan at $6.00 per user per month, with a "$250 Minimum" |
| Point tools, free tier | Squarum | Free plan with up to 50 access reviews a year and up to 300 users per review; Business at 199 USD/EUR per month |
| Flat-fee CSV tools | AttestProof | $0, $29 and $79 a month, no per-user charge |
Read the table as a map and not as a ranking. The tiers do different jobs, and the expensive ones do more.
What each tier is for
Enterprise governance
These products connect to your identity systems, pull entitlements automatically, and can remove access themselves. If you have thousands of employees and dozens of systems, that is the job. Their prices are mostly not public. The only figure we can attribute is a practitioner's, from a thread on r/sysadmin, who wrote "minimum of 50k USD" (r/sysadmin). Treat that as one person's experience and not a price list.
Compliance suites
A suite covers many controls and collects evidence from your cloud and SaaS accounts. Console's roundup of access review software lists Vanta as "Starts around $7,500/year; varies by company size and frameworks", and shows "contact sales" for most others (Console, May 2026). If you need a suite for the other controls anyway, its access reviews come with it.
Features inside your identity provider
Microsoft's access reviews documentation says: "This feature requires Microsoft Entra ID Governance or Microsoft Entra Suite subscriptions, for your organization's users. Some capabilities, within this feature, may operate with a Microsoft Entra ID P2 subscription." (Microsoft Learn). That helps only for what lives in Entra. A review of your accounting system or your code host still needs another route.
Point tools
Point tools do one job for a lower price. AccessOwl lists Access Reviews on its Growth plan at $6.00 per user per month, with a "$250 Minimum" shown on the plan (AccessOwl pricing). Squarum lists a free plan with "Up to 50 access reviews annually" and "Up to 300 users per review", then a Business plan at 199 USD/EUR per month (Squarum pricing). Both pages can change, and the AccessOwl page does not say whether the figures are monthly or annual billing, so confirm before you budget.
Pick a tier in five questions
Work through these in order and stop at the first tier that fits.
Count what you review. List the systems that hold sensitive access and the rows in each export. Ten systems and 40,000 rows is a different problem from three systems and 300 rows.
Ask whether you already pay for it. Check your identity provider license and any compliance suite you own. If a working access review feature is included, use it, and skip the rest of this list.
Decide how much you need automated. Do you need the tool to pull entitlements and remove access, or is it enough to import an export and make the change yourself? Automation is what the top tiers charge for.
Do the per-user arithmetic. Multiply the published per-user price by headcount and compare it with the minimum. At $6.00 a user, 100 people is $600 a month; the arithmetic is yours to run with your own count.
Write down what the auditor or insurer will ask. You will usually be asked who reviewed, when, what they decided and what happened next. Any tier that produces that record works; a missing record is the real cost. Our guide on what auditors ask for in an access review lists the asks.
The zero-dollar option
A spreadsheet is still a valid tier. Export the users, add a reviewer column, send each reviewer their own rows, collect the answers, record who actioned each revoke, and save the signed copy where you can find it. Our user access review template has the columns, and the quarterly access review guide has the calendar. What you give up is the chasing and the tamper-evidence: you send the reminders yourself and the file is only as trustworthy as your folder.
Questions
- Is the cheapest tool always the right one?
- No. A free tier with a cap on reviews or users can stop fitting the day you add a system. Look at the limits next to the price.
- Do per-user prices matter for a small team?
- Yes, because the minimum can matter more than the rate. A small team may pay the minimum while using a fraction of the plan.
- Will any of these make us compliant?
- No tool does that on its own, and we do not give audit advice. Whether a record satisfies a framework or a specific auditor is a judgment for you and them.
Next step
If you want the review run for you from a CSV and not from a platform, AttestProof is our entry at the bottom of the ladder. You import an export, each reviewer gets a link to their own rows with no account and marks every row Keep, Revoke or Don't know, and closing the review produces a PDF evidence pack with its sha256 and a public verify page. Plans are flat: $0 for one system and 50 rows a review, $29 a month for five systems and 1,000 rows with email invites and reminders, and $79 a month for unlimited systems and rows, auditor share links and five team members. There is no per-user charge.
What it does not do: connect to your identity provider or remove anyone's access. You export the list, someone with admin rights makes each change, and the review records that it was done. It is not a GRC platform, it does not replace Vanta, Drata or Entra, and it does not make you compliant. If you already own a platform with working access reviews, use that. The help page walks through a first review, and the plans are on the pricing page.